New Students

Please contact our office at 781.283.2810 with any questions or concerns.

Otherwise, please refer to the information below to get started!


PROCESS OVERVIEW - health forms are due by JULY 1, 2023!

Step 1 : You will be registered for an account in the Mass General Brigham (MGB) system.

Health Services will complete this step. 

Whether or not you choose to use our clinic for your health care needs, you will be registrated in the MGB system. Health services is part of the MGB system and uses a medical record called Epic. 

Registering will assign new students with a medical record number and a blank medical chart.

Registration does not obligate you to seek care with us and there is no penalty for not doing so. It is better to have access should something come up, than to need access to our resources and not have it. Registration will also allow you to take advantage of our after-hours call services and assist us in tracking vaccine compliance. 



Step 2 : You will active your own Patient Gateway account

The Patient Gateway is the online portal for the MGB system. It allows patients to communicate with us via messenging, request refills, book appointments, view lab results and much more. 

The Patient Gateway is the preferred method of communication with Health Services. 

*You will receive an activation link with instructions to setting up your Gateway account around the beginning of June. The link will come through your Wellesley College e-mail. Please make sure to click the link and follow the steps ASAP as the link will expire in 7-days. 

Here is the website for the Patient Gateway:

When we communciate back with you, you will receive an alert through your Wellesley College email. Please do not change this email as it helps us streamline communication to everyone!

Step 3 : Check your Patient Gateway account to receive communications (including forms) from Health Services

We will send your Medical Clearance Form to you through the Patient Gateway so you can practice receiving messages. You should receive this within 1-2 weeks of activing your Patient Gateway account. 

Copies of these forms are also available on our website. 



Step 4 : Complete and submit your forms (and required documentation) within the Patient Gateway

Once you have completed your Medical Clearance form and obtained any required documentation, you should submit everything to us through the Patient Gateway. 


You can reply to the message we sent you and attach your forms. 

Step 5 : Check your Patient Gateway messages for updates!

After your forms are submitted, we will send you a confirmation message through Patient Gateway that your paperwork has been received.

You will receive a second message once your forms have been reviewed. We will let you know if you are cleared to come to campus or if additional action is necessary. *Please note that, depending on the volume of new students incoming, this process may take a few weeks.

* You will NOT recieve a green checkmark in Workday for this item. Communication directly from Health Services via Patient Gateway after reviewing paperwork will serve as documentation of completion for this item.


For students residing on-campus, Student Housing Eligibility requires that new student forms must be completed prior to moving in. Students who need an appointment to complete any missing requirements will be permitted to move in, but they must attend their appointment in order to maintain housing.

FORMS- you should receive your Medical Clearance Form through the Patient Gateway once your account is activated. You can find blank copies and copies of supplemental forms below.


All students MUST complete and submit this form (along with any required documentation). 


Medical Clearance Form




You may submit this form in lieu of a copy of your last phsyical or provider's health form. 

Supplemental Physical Form





Supplemental Form: MINOR CONSENT FORM

Submit if you will be <18 at the time of matriculation

Form will be sent to your Patient Gateway account if indicated. 


Submit if you will be participating in a Varsity or Club Sport

These forms will be provided by the Athletic Training Staff in separate communications. 

They will be returned through the Patient Gateway with your health forms. 


Please refer to this list when completing the tuberculosis screening questions on your Medical Clearance form (from ACHA Tuberculosis screening guidelines and WHO). 

  • Waiving Routine Immunizations (excluding Meningococcal)
    • Fill out the Wellesley College Vaccine Waiver form and submit this with your Medical Clearance form through Patient Gateway. Be sure to indicate which immunizations are being waived and the reason. 

             For medical exemptions : A doctor's note supporting the request and detailing the reason for the exemption is required.                   Please also include any other relevant office notes or documentation. Requests will be reviewed by Health Services.                       Submission of waiver does not guarantee acceptance.

  • Waiving Meningococcal Vaccine
    • Fill out the Meningococcal Waiver form and submit this with your Medical Clearance Form through Patient Gateway. This form MUST be submitted in lieu of the meningococcal vaccination to meet this health requirement. Please note that the meningococcal vaccine is recommended.
    • Helpful information about the Meningococcal Vaccination


What if I cannot submit my forms by the deadline?

Please make every possible effort to upload your Medical Clearance Form and documentation by the July 15, 2023 deadline!

If you cannot submit a complete form by the deadline due to a vaccination series being incomplete or other extreme circumstances, please note this on your form. Forms received after the deadline will be subject to a delayed review as paperwork is reviewed in the order it is recieved.


*** Housing status may be jeopardized if health forms are not received in a timely manner. Students with incomplete health information will be required to be seen at Health Services during Orientation. This mandatory visit may interfere with Orientation Programming. 

How do I know when Health Services received my forms?

We will send you a confirmation message through Patient Gateway upon receiving your paperwork.

We will send you another message once we have reviewed your forms. This message will specify whether you are cleared to come to campus or that you are due for additional vaccinations/other requirements. Please note that, during times of high volume, it may take one to two weeks for us to review your forms. 

What if I am having difficulties uploading my forms?

For technical support, please visit Patient Gateway and click on Technical Support from the Resources menu.

For other questions, please call Health Services at 781.283.2810 (M-F 8:30 - 5 pm EST)

Contact: Health Services Provided by Newton Wellesley Medical Group | 727 Washington Street Wellesley, MA 02481 | | Office : 781.283.2810 | Fax : 617.831.7234 | Patient Gateway :