Incoming Students

---

HEALTH REQUIREMENT FOR INCOMING STUDENTS

---

All INCOMING STUDENTS must complete:

 Step 1 | Step 2 | Step 3 | Step 4

---

Submission Step 1   

Print, complete, sign and upload (upload instructions) the following forms:

• Permission for Treatment/ Authorization of Payment/ Consent for Treatment form

Bring these to your primary care clinician to be completed and signed:

• Dear Healthcare Provider Letter

• Wellesley College Physical Exam

• TB Screening Form

• Immunizations Record or provide a complete and legible copy of immunizations  

• All students are required to have had a physical examination within one year of July 1, for Fall admission, January 13 for Spring admission

• Students with active or chronic health or mental health issues are encouraged to upload medical records for continuity of care

NCAA ATHLETES ONLY:  

• Your physical examination is required within 6 months of enrollment.

• A copy of sickle cell screen or newborn sickle cell test is required or a Sickle Cell Testing Waiver must be signed, dated, and uploaded to waive the test.

• Review PERA's Sickle Cell Screening letter and statement about health insurance.

---

Submission Step 2

Gather all of your signed forms and group them by type (immunications, consent, physical exam, etc.).

Instructions for uploading documents within Wellesley College's Immunization Compliance Portal:

Step 1: Scan and save each form (not page) as a separate file on your computer. For example, scan the Permission for Treatment/ Authorization of Payment/ Consent for Treatment form (2 pages) as one file and name it appropriately using the following guidelines:

Filenames can NOT include:

• special characters (ex. spaces or _ = ! ) 
• exceed 96 characters 
• exceed 3MB 

You will NOT be able to upload if you do not follow the guidelines above.

Step 2: Log into Wellesley College's Immunization Compliance Portal, click on Upload and choose your document then click Select File, and click Attach or Upload. Once you upload them, you can not delete them.

 All the documents will appear under Documents Already on File - this confirms they were successfully uploaded.

Other forms that may apply to you:

• Insurance Card- Front And Back (IF you are waiving the Student Health Insurance Plan)
• Clinical Records-PCP Or Specialist= (anything else that you want us to know about)
• Meningitis Vaccine Waiver
• Sickle Cell Lab Result (NCAA athletes only) or Sickle Cell Screen Waiver (NCAA athletes only)

Immunization Entry - Required for all students.

Enter your immunizations in Wellesley College's Immunization Compliance Portal:

Log in to the Portal, select Immunization> New

1. Click on text box below the immunization. A calendar will appear.

2. Click on the month/year to select the month vaccine was given, then use the arrows to search for the year the vaccine was given then click on apply.

3. Select the date the vaccine was administered.

Repeat steps 1-3 for each vaccine you have received.

Enter each immunization only one time.

You may view what you have entered in Immunization>View History 

Any errors made will be corrected by our clinical review team- worry not!

Some immunizations are required, others recommended/ optional. Because you will also submit the copy provided by your clinician, the Wellesley College Health Service staff will review all of your information and ensure it is accurate.

---

Submission Step 4 - FINAL STEP!

Complete the Incoming Student Online Health History Form in the Student Wellness Portal:

1. Turn your pop up blocker off (instructions). This allows for important follow up questions to pop up as you​ complete the Incoming Student Online Health History Form.

2. Log in to the Student Wellness Portal, select Forms> Incoming Student Online Health History Form

3. Answer questions slowly to ensure you answer all questions completely.

The information you enter on this Health History Form will give Health Service and the Stone Center Counseling Service information about your health. This information will be uploaded into your medical record  enabling us to provide the best care possible while at Wellesley College. All of the information entered on Wellesley College's Immunization Compliance Portal or the Student Wellness Portal is strictly confidential and cannot be released or shared without your authorization. 

Health Service staff will receive a notification once this form is submitted.

You will see a red "X" on your MyWellesley Checklist until EVERY COMPONENT of the required health information has been submitted and reviewed by our clinical staff. You will receive a secure message with the status of your health information as it is reviewed by our clinical staff.  If your health information is NOT complete, the secure message will explain what is missing. Please read the message carefully before calling with questions.

Helpful suggestions:

• Retain a copy of all documents you submit.

• Do not email documents for confidentiality reasons.

• To expedite the review process, please upload information that is complete.

Please direct general questions to: healthmd@wellesley.edu or call 781.283.2810 during summer business hours. Email inquiries are for general questions only, as a response may take 3 days.

For detailed information about our required immunizations, play the video below:

The Health Service STRONGLY recommends that you LIKE us on Facebook to remain up to date on important health information and messaging on campus.