1. What if I cannot submit my health information by the July 1st / January 13th deadline?
We request that you make every possible effort to upload information and complete your health history questionnaire on Online Student Health by July 1st / January 13th. If you cannot adhere to the deadline due to extreme circumstances, please submit the information as soon as possible.
If you cannot submit a complete form by July 1st / January 13th due to a vaccine series not being complete or other circumstance, please submit as much health information as possible by July 1st / January 13th. Health information received after the deadline will be subject to a delay in review as information is reviewed in the order it is received.
If your uploaded information and health history have not been received by August 8th, the privilege of academic registration will be jeopardized.
Students with incomplete health information will be required to present to Health Service during Orientation Week. This mandatory visit could jeopardize participation in Orientation Programming. Student OneCards (I.D. cards) will be withheld.
2. How will I know if you have received my health information?
Students can see a log of information that has been uploaded within Wellesley Patient Portal. Health History forms are received immediately upon submission.Our clinical staff will communicate by Secure Message when health information has been reviewed. This Secure Message will provide detailed information about what, if any, information is missing or incomplete. Please be aware information is reviewed in the order it has been received.
3. Where do I mail the health forms if I can't upload documents?
Wellesley College Health Service
106 Central Street
Wellesley, Massachusetts 02481
Please make copies of all forms you mail for your own records.
4. What do I do if I cannot locate my immunization record?
You have a few options to discuss with your clinician:
- You may be re-immunized. This will involve multiple vaccines given in multiple series.
- You may have blood testing done to determine immunity. Health Services requires copies of all laboratory tests done.
Under rare circumstances, you may obtain vaccines or titres to determine immunity upon arrival at Health Services. You will be required to receive these vaccines or titres within the first week. There will be a fee for each vaccine administered and each lab test ordered.
5. If my clinician does not offer the vaccines required, what do I do?
Under rare circumstances, you may obtain vaccines or titres to determine immunity upon arrival at Health Services. You will be required to receive these vaccines or titres during Orientation Week. There will be a fee for each vaccine administered and each lab test ordered.
Please refer to the price list on our Health Service Immunization page.
6. Why am I getting an error message when uploading my forms to the Portal?
If you are uploading multiple documents, you will need to scan and save each document as a separate file on your local machine. For example, if you are uploading a copy of your insurance card and your immunization record, you need to scan and save each one as a separate file. Be sure your filenames do not include any special characters or exceed 96 characters and the file size does not exceed 3MB.
What is Wellesley Patient Portal?
Wellesley Patient Portal (or the "portal") allows you to complete your health history form online.The information you submit will move into your medical record where it will be reviewed by a nurse. Your health history is a way for our staff to get to know you to help ensure we provide you with the highest quality healthcare during your time at Wellesley College. Your health history form is reviewed by a clinician every time you are seen in the Health Service.
Wellesley Patient Portal will also provide a secure way for you to view and print your immunizations.
What are secure messages?
Wellesley Patient Portal provides Wellesley College Health Service nurses and clinicians with a secure and confidential way to communicate with you regarding the receipt and review of your health information. A nurse will notify you regarding whether your information is complete, and give you details regarding any missing information via secure message.
How do I access secure messages?
You will receive an email indicating that you have a new Wellesley Patient Portal secure message. When you receive this email notification, log into Wellesley Patient Portal using your Wellesley domain and password. Using secure message is similar to email. All secure messages that are sent and replied to become a permanent part of your medical record.
You will continue to use Wellesley Patient Portal once you are an active student. You will be able to receive secure messages from WCHS clinicians regarding test results or recommended follow up from office visits. Because secure messages are not continually monitored, never send urgent medical concerns via secure message.
As with any other personal identifying information on the internet, always log out of Wellesley Patient Portal and close your internet browser when you are done using Wellesley Patient Portal to ensure your medical information remains confidential.
How is the entering student checklist updated with my health information?
Your MyWellesley Entering Student Checklist will reflect the status of your health information, indicating a red X when information is not complete and a green check when your health requirement has been completed. Information from Health Service is uploaded to the checklist daily.
How long will it take for my information to be reviewed?
Be assured our two part time nurses review information efficiently and in the order it has been received. Information submitted after the July 1 deadline will be subject to delay in review. Secure messages will keep you informed through the review process.