For Hiring Managers

Student employees play a vital role in our community as contributing members to nearly every Wellesley College department and office. As a supervisor, the role you play impacts not only the work of your department but often the success and retention of the students you supervise. Your contribution to the lives of our students as a supervisor is important and appreciated. 

The transition to Workday for student employment hiring is exciting for the College from the perspective of inclusive excellence, alignment with data systems, and efficiency in application and hiring. All hires moving forward will take place in Workday. 

Hiring Manager Manual

Workshops for Supervisors 

We are thrilled to offer workshops for supervisors looking for more information on the nuts and bolts of using Workday for Student Employment. Upcoming workshops are posted below. All workshops will be held on Zoom. Attendees are required to register in advance on the Student Employment Workday Workshop Form.

*New Dates Added*

Posting Positions 

• March 15 from 11 a.m. - 12 p.m. 

• This first workshop will review how to write a position description that meets requirements of Federal Student Aid on-campus positions. In addition, supervisors will learn how to start a new job requisition in Workday and copy a previous requisition. 

Reviewing Candidates and Making Offers 

• April 13 from 11 a.m. - 12 p.m. 
• April 14 from 3:15 p.m. - 4:15 p.m.
• Supervisors will learn how to view candidates' resumes, cover letters, and work-study status. In addition supervisors will understand the process of creating the offer letter. 

Hiring Students 

• April 26 from 11 a.m. - 12 p.m. 
• April 28 from 3:15 p.m. - 4:15 p.m. 
• This workshop will cover the entire hire process after the student has accepted the offer letter. Supervisors will also learn how to finalize the hire including how to assign costing allocations to individual positions. Onboarding steps for students will be reviewed briefly. 

For More Information:

Information about posting positions, hiring, onboarding and retaining student employees can be found by navigating the webpages below. 

Posting Student Employment Positions 

Reviewing and Interviewing Candidates 

Hiring Student Employees 

Onboarding Student Employees 

Student Employee Retention 

All campus hiring managers are strongly encouraged to post jobs, hire, interview, and select candidates during the below hiring periods. This streamlined approach supports inclusive excellence goals to ensure all students understand when to search for and apply to opportunities. In addition, we will be communicating these dates to student employees as ideal times to apply for positions. For the purpose of regulating hours, each semester will begin on the Sunday before the day the semester is scheduled to start. Please note Human Resources will be prioritizing academic support positions through the first couple weeks of the semester.

Resources:  

• Infographic- Hire Process for Student Employees

• Checklist for Hiring Student Employees 

• Job Aid 1 - Posting Student Employment Positions in Workday 

• Job Aid 2 - Reviewing Student Employee Candidates 

• Job Aid 3 - Creating Offer Letters, Hiring Students and Assigning Costing Allocations