Summer and Holiday Hours

2018/2019 Academic Year Schedule for Administrative Employees

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Many Academic Administrative Assistants in the Provost’s area work 41 weeks, starting a week before classes and ending a week after Commencement.  The typical start date will be August 27, 2018 and the end date will be June 7, 2019.  Employees in the Student Life Division should confirm their start and end dates with their managers.


Typical schedules include:

39 Week (9 month) Appointments:  8/27/2018 through 5/24/2019

41 Week (9 1/2 month) Appointments:  8/27/2018 through 6/07/2019

43 Week (10 month) Appointments:  8/27/2018 through 6/21/2019


Important Dates:

New student orientation- starts August 26, 2018

Labor Day- Monday, September 3, 2018

Classes start- Tuesday, September 4, 2018

Spring Break- begins Thursday, March 21, 2019 and ends Friday, March 29, 2019

Last day of exams for the Spring 2019 semester- Tuesday, May 21, 2019

Commencement- Friday, May 31, 2019



2018 Summer and Holiday Hours for Administrative Staff

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Flexible summer hours begin on Monday, June 11 and end on Friday, August 17

The flexible summer work week for full-time administrative employees is 34 hours or four 8.5 hour days.  For example, working from 8:00 AM to 5:00 PM minus one-half hour for lunch equals one 8.5 hour day.

This is the work schedule for administrative staff for summer 2018.  While parts of the College will be open all five days in the summer, we hope that as many staff as possible will have the opportunity to participate in this flexible summer work schedule.

Visit the What’s New section of the HR website for more detailed information about employees that work less than full time and about the July 4th Holiday week.

*Given the nature of work in some offices, they may decide to be open and fully staffed Monday through Friday.  Some offices may decide to participate in summer hours by remaining open 5 days per week with staggered staff.  In both of these cases, office hours and staffing needs will be determined at the discretion of the department/division head.


Part-time Administrative Staff:

The schedule for benefits eligible employees who work less than 35 hours are reduced by ½ hr.  Schedules for less than full-time employees are prorated.  For example, a 17.5 hour employee would work 17 hours in four days or 4 1/4 hours per day, assuming no lunch breaks.


Vacation during Summer Hours:

A full-time employee who takes a vacation during the summer hours period should utilize 34 hours of vacation time.  However, if a single vacation day is taken, the time entered should reflect 8.5 hours of vacation time.


July 4, 2018 Holiday:

Wednesday, July 4 is a College holiday.  If a department decides to continue summer hours for the week of July 4th, full-time employees will work three 9.0 hour days in addition to the holiday (7.0 hours) for a total of 34 hours.  Alternatively, if the department decides to suspend summer hours for the week due to staffing requirements, full-time employees would work four 7.0 hour days in addition to the holiday (7.0 hours) for a total of 35 hours.  Employees should check with their manager concerning the work schedule for the week of July 4th.