Policies and Permissions

Policies and Permissions



Requests for reproduction of Special Collections materials should be directed to the Special Collections staff at: wcspecialcollections@wellelsey.edu


All requests will be processed in the order that they are received. Reproductions of Special Collections materials depend on the condition, binding, size, and format of the requested item. The Special Collections staff will evaluate the condition of the requested material for reproduction. At their discretion, the following choices of reproduction are available:


In-house reproduction services:


  • Scanning

  • Low-resolution photography


Please note! Readers are allowed to bring a camera into the Reading Room and take their own flash-free photos.


Off-site reproduction services:


Orders for digitization of rare, valuable, and fragile Special Collections materials are filled off-campus. Cost estimates for all requests are generally available within a week following approval by Special Collections staff. The time for completion of orders varies. We are not able to accommodate orders for partial digitization of a single book or manuscript. All off-site orders must be prepaid in full.  


Please note! The following applies to all reproduction orders:


  • Reproduction fees may apply (Most orders for low-resolution images of up to 10 pages are offered free of charge)

  • Research fee: $20.00/hr after the first hour

  • Postage and handling charges apply to all orders that must be shipped

  • Courier charges apply to all orders that must be hand-delivered

  • Special Collections requires that all patrons obtaining reproductions of unpublished manuscript materials fill out and sign a manuscript examination form





Requests for permission to publish images or text from Special Collections materials and information on the appropriate credit line are accepted via e-mail or letter and are processed in the order of their receipt. All requests should be directed to the members of the Special Collections staff.


Required information


All permission requests must specify the following information:


  • Detailed description of the image or text to be reproduced and exact citation of its source (include photocopy of the image, if available)

  • Location of the image in the upcoming publication (cover, text, etc.)

  • Author of the upcoming publication (book/article)

  • Title of the upcoming publication (book/article)

  • Publisher/Journal title

  • Intended print run (number of copies printed)

  • Intended time of publication

  • Full address of the person requesting permission


Permissions fees

Permissions fees, if any, are determined on a case-by-case basis by the Special Collections staff.  

Please note! All permissions are for one-time, non-exclusive use within the body of a specific publication. Reuse in a new edition is considered a separate use and may be subject to an additional fee, if any.