Sakai Media Gallery


Sakai Media Gallery

Sakai has a tool called the Media Gallery, which houses our video e-reserves system, and can also be used by faculty for streaming and sharing multimedia content with their students and for students to submit multimedia assignments.  Faculty also have the ability to organize their content into Collections.

Adding e-Reserve Videos to the Sakai Media Gallery

Once your videos are digitized, you will receive an email with the titles and instructions on how to add the videos to your course site  To add digitized films to your site:

1. From the Site Library tab click on Upload new media.

2. Click on the LTS Reserves tab.

3. Search for the video you would like to add by title, keyword, call number, director, etc.

  • If your search yields several results, hover your mouse over each video and the information for the video will display in a pop-up.
  • If the video is not an English-language film, check the film information to make sure that it has the language and subtitles that you would like.
  • If the video you would like to use is not available, or does not have the language and subtitles you would prefer, request it via the Video E-Reserves Request Form.

4. Click once on the film. It will become highlighted, and a plus sign will appear. You can select more than one film.

5. Click on Next. In the new screen, click on Next again and then Finish.


NOTE: By default, films are marked Public and are visible to your students immediately.

If you would like to delay when a film becomes available, you must make it Private:

  1. Hover over the thumbnail of the film while in your Site Library.
  2. Click on Details.
  3. Uncheck the box next to Public and Save your changes.

NOTE: We do not recommend making changes to the title or description of these films. They are often used by multiple instructors in a semester, and thus any changes you make would appear for every other course in which the film is being used.


Adding Content to the Sakai Media Gallery

The Media Gallery provides instructors with access to the Library's entire collection of digitized media. Another advantage to the Media Gallery is that both instructors and students can upload their own content. The Media Gallery supports mp4, mov, mp3 and jpg file types. To add content, go to the Site Library and click on Upload new media:


  • The Upload tab allows you to upload content from your computer.
  • The Webcam tab allows you to capture video directly from your webcam.
  • The My Content tab allows you to search all of the content that you have ever uploaded to all of your course sites.
  • The LTS Reserves tab allows access to the Library's collection of digitized video, audio and images (only instructors have access to this tab).


When adding audio and photos, you also have the option to select content from Flickr, Jamendo, and CCMixter. Follow the prompts to add content using the selected option.

Making videos Private is useful for uploading materials that you would like to show during class but do not have copyright privileges to distribute, or for delaying when content becomes available.

Content that students make Private is visible to the instructors of a site but not to other members of the site. This can be a useful way for submitting multimedia assignments.


How to create and modify a Collection

Any collections that you create will appear to all members of the site, but your students will only be able to see videos which have been set to public within the collections.

  1. To add a collection:
  2. 1. In the Collections tab, select Add a collection.
  3. 2. Give the collection a name, an optional description, and select the site role type (Instructor, Student, Teaching Assistant) that is allowed to manage content in the collection.
  4. 3. Save the collection, and then click on Add media. This will take you to a page where you can select any content from your Site Library.
  5. 4. Hover over the thumbnail of the film you wish to add and click on the green + Add button in the thumbnail to add it to the collection. If you want to remove a film, hover over the thumbnail and click on the red X Remove button.
  6. 5. When you are finished making changes, click on I’m Done.


To modify an existing collection, open the collection. You are given the options to:

  • Manage Media: To change the contents of the collection.
  • Edit Collection: To change the name, description or permissions of the collection.
  • Delete Collection: To permanently delete the collection. This will not remove videos from the Site Library.