Wellesley College Digital Repository Policy
1.0 Policy Statement
The Wellesley College Digital Repository Policy establishes guidelines for the use of the Digital Repository, including submission of materials, access, and compliance with copyright standards.
The Wellesley College Digital Repository is an institutional repository administered by Library and Technology Services (LTS) using the Islandora web-based platform. The goal of this service is to provide a place to collect, manage, preserve, and facilitate access to the College's scholarly output, unique research holdings, special collections, and archival records.
The guidelines outlined in this policy are intended to ensure that items submitted to the Digital Repository comply with copyright, and that the digital content stored there remains both viable and accessible.
All members of the Wellesley College community, including faculty, staff and students, who wish to to contribute content to the Digital Repository must comply with this policy.
The Digtial Repository is administered by LTS staff. Responsibility for building and maintaining individual collections within the Digital Repository may be distributed among other Wellesley College faculty and staff as appropriate. In such cases LTS will provide training and support for these activities.
The Digital Repository is designed to capture the intellectual output of Wellesley College and, as such, all members of the College community may contribute to it, including faculty, staff, and students with facutly sponsorship.
5.3 Content Types
All content representing the intellectual output or unique holdings of the College will be eligible for inclusion in the Digital Repository.
5.4 File Formats
A broad array of file formats is accepted by the Digital Repository, including text, data, images, audio, and video files. In some cases objects may be excluded due to file type or size. LTS recommends that, whenever possible, content be submitted in file formats that can be read by a screen reader (such as Microsoft Word, text files, and some PDF files; alt and longdesc attributes for images and graphical elements; and captioning for videos to name a few). For additional information contributors should contact LTS or Wellesley College Accessibility and Disability Resources.
Authors are entitled to submit multiple versions of works. Because submission to the Digital Repository is intended to provide access in perpetuity, earlier versions may be retained. (See Withdrawal and Retention, below.)
The intent of an institutional repository is to provide open access to scholarship and ideas. As such, with very limited exception, materials submitted into the Digital Repository will be made available to anyone with an internet connection and will be able to view, download, and print.
The author/owner must be willing to grant the Digital Repository a non-exclusive distribution license to preserve and distribute the work via the Digital Repository. The owner/author is responsible for establishing that items submitted have been copyright cleared and that the author/owner has the right to submit the item(s) to the Digital Repository.
5.8 Authors' Rights
The Digital Repository retains the right to store and distribute content; inclusion does not affect the rights of the original copyright holder.
6.0 Withdrawal and Retention
Submission of materials into the Digital Repository is intended to provide long-term access and preservation of the content. Materials will be made available in perpetuity and will be migrated into future file formats as necessary.
Failure to comply with this policy, as in the case of copyright infringement, violations of privacy, or violation of other Wellesley College policy, could result in the withdrawal of items from the Digital Repository.
7.0 Policies Cross-Referenced
8.0 Effective Date
Approved by the ACLTP 10/25/2011, revised 6/25/2020