Scheduling and Launching a Zoom Meeting
Zoom allows each account to host one meeting at time. If you are scheduling meetings on behalf of others, we recommend using the scheduling privilege feature to avoid meeting conflicts.
When using "schedule on behalf of," the other person will be assigned as the meeting owner and the meeting will be hosted in their Zoom account. This frees up the scheduler's Zoom account so they don't have to be present during the meeting and can host/attend another meeting.
Both the scheduler and meeting owner can view and edit the meeting.
To allow someone to schedule on their behalf, the meeting owner must first assign scheduling privilege:
The meeting owner needs to log into their Zoom web portal (MyWellesley>Zoom or wellesley.zoom.us).
Select Settings on the far left.
Scroll all the way to the bottom of the meeting settings.
Select the + next to "Assign scheduling privilege to."
Enter the scheduling person’s full email.
Start a Zoom meeting you scheduled, or that was scheduled on your behalf, from the Zoom application or from your Zoom web portal:
- From Zoom application: Your upcoming scheduled meetings are listed on the Home page. Select the blue Start button to begin a meeting. If your meeting is not listed on the Home page, click the Meetings icon at the top, choose Upcoming, select your meeting and then Start.
- From Zoom web portal: Select Meetings at the far left, hover over the meeting title and then select Start.
See Zoom Meeting Fundamentals to review audio/video setup and meeting controls.