Instructional Technology Information on Sakai, Google & eReserves

For immediate Instructional Technology assistance, call the ITIT Help Line at x4848


Thinking of moving from Sakai to Google or Google to Sakai? Not sure what you'd like to do?


Is your course content visible to your students?

  • Sakai: You might be interested in pointing your students to this quick list of Sakai Tips

  • Sakai: Remember to publish your site

  • Google Groups: Created for all courses. Just email the course name ex.

  • Google Drive: You will need to share this with your Google Group.

    • Click on the folder, click on the person icon, enter the Group email address, add a note, and click Send.

    • All files created in the folder will automatically have the same permissions as the original folder.

  • Google Sites: Request one using the form in MyWellesley. Your site will already be shared with your Google course group when it is created.


Re-use content from past courses


Where are my Video or Audio e-Reserves?


Adding auditors and additional students to your courses

  • Officially enrolled students including cross-registered students

    • Will be added to both your Google Group and Sakai site (whether you're using them or not) the same day their registration is officially processed at the Registrar.

    • Please don't add official credit-earning students to your Google group or Sakai site manually.

    • If students are having trouble seeing your course, they should first check their account to make sure they are officially registered for the class.  If they still don't have access, they should the Help Desk.

  • Auditors:

    • Sakai: Manually add as a non-official participant.

      • Open your Sakai Site and click Site Info on the left.

      • Click on Add Participants at the top.

      • In the "Email address of non-official participant" section, enter their email address, and click Continue.

      • Assign to the role you want for them (usually Contributor), and click Continue.

      • Select "Send Now" to send them an email that they were added to the site, and click Continue.

      • Click Finish.

      • They will either receive two emails, if they have never used Sakai before (one with their login info, one with site info), or one email if they have used Sakai before (only email about the site info).

      • If they forgot their password, they should contact the Help Desk.

    • Google: Manually add to the Group membership

      • Open the Group and click Manage.

      • Go to Settings > Identity.  Choose "Either display name or Google profile" and click Save.

      • Go to Permissions > Basic Permissions.  Check the "Allow new users not in" and click Save.

      • Go to Members > Directly add members. Enter their email addresses in the top, include a message in the bottom, and click Add.

      • Once added, they will receive emails from the Group to their email address, and can send emails to the group.  They will not be able to view the group website.


Reactivating Archived Google Groups

The Google Groups for last semester’s courses have now been put in archive mode, which Google now calls “Disabled”. No one can send new messages to a disabled course group, but all the old messages in the group will be saved indefinitely, and are still readable by anyone who has view permissions.

If you wish to continue actively using an archived group, you can easily “re-enable” it:

  • Open the Group

  • Click Manage in the upper-right

  • Over on the left, click Information, then Advanced.

  • Click the blue Re-enable this group button.

  • Click Save at the top.

Note that only “managers” (i.e., you) can now post new messages to this re-enabled group. If you want others to be able to post new messages--such as the students--you need to change this for their role, by clicking on Permissions on the left, then Basic, then in the Post section, click on Select groups of users, and choose All members of the group. Finally, as always, click Save at the top.


Still Have Other Questions?