Travel

Travel Information for Faculty and Staff

See this link for Wellesley College information on COVID-19 (2019 Novel Coronavirus) (https://www.wellesley.edu/coronavirus/) for updates on Wellesley-sponsored travel for Spring Break.

Please Register your Trip!

When traveling away from Wellesley College on College sponsored or funded trips, faculty and staff members are requested register their travel with the College using the above link to the form provided. Trip registration will enable the College to better assist you and/or your group if travel conditions change or there is a local or regional threat or disturbance. Trip registration also supports some College administrative functions as we are required to provide aggregated travel date to our underwriters. Travelers are responsible for entering and updating their complete and accurate travel data. Wellesley College is not responsible for any delays or other issues arising from inaccurate or missing information.

Please note, all students are required to register their college-sponsored travel, which includes college-sponsored internships, study, or other travel organized by campus faculty or staff. Student travel abroad should be in compliance with the Wellesley College Student/Alumnae International Travel Policy.

Trip registration with the College does NOT automatically register you with the AIG/Travel Guard travel services described below. We strongly recommend that you register with AIG/Travel Guard through their website or the AIG travel smartphone app for all travel so that you can receive all the benefits described. See below for more information.

TRAVEL – INTERNATIONAL OR DOMESTIC

When traveling away from Wellesley College on College sponsored or funded trips, faculty and staff members should be aware of the travel assistance services available to them as well as key steps to take prior to departure.

PLEASE NOTE: All travelers are responsible to have personal health insurance while traveling; none of Wellesley College’s travel insurance policies provide personal health insurance.

Travel Insurance - Note Changes as of August 1, 2019

Managed and administered through AIG and Travel Guard Services, the Wellesley College Travel Assistance Program provides all Wellesley College students, faculty and staff who travel for College-related activities with medical, travel and security assistance. To access the AIG/TravelGuard website,travelers will need to create an account using their wellesley.edu email accounts and using the policy number accessible on this membership card.

Some of the benefits include:
* Limited Emergency Medical Payments, Medical Expense Guarantee, Hospital Admission Guarantee
* Emergency Medical Transport, Medical Evacuation or Repatriation
* Confidential Resource in case of Sexual Assault
* Dispatch of a Doctor or Specialist
* Security Evacuation Services
* Online Security Information
* Pre-Trip Information Services
* AIG travel smartphone app

Coverage is valid for the duration of the Wellesley-sponsored travel and subject to policy terms and conditions. Information provided on this website or by any Wellesley staff as respects this program does not change any policy terms or conditions on policies issued by AIG. See a full listing of Program Benefits and access and print your membership card here.

The AIG Travel Assistance card provides Wellesley's policy number and information about how to access services. To create your AIG Travel Guard account, you will need to enter your name, email address, and Wellesley College’s AIG policy number which is 9156677. We also suggest that you download the free AIG Travel Guard Mobile App to your phone for easy access to information and services (you can download a brochure about the app from this site). If you wish to receive travel updates or alerts pertinent to your specific location, you can register for those services on the website or app.

To Reach AIG/TravelGuard by phone:

Toll-Free/Free Phone (within the U.S.): 1-877-832-3523
Collect/Reverse Charge (outside the U.S.): +1-715-295-1194

Email: assistance@aig.com

Please understand that travel assistance is NOT a replacement for medical insurance, but additional coverage that can provide travel services, medical care, security evacuation, and other emergency services while you are traveling. Coverage is valid for the duration of your Wellesley-sponsored travel and is subject to policy terms and conditions.

Please contact riskmanagement@wellesley.edu with any questions about this process.

If you want to have trip cancellation/interruption insurance, lost or damaged luggage insurance, medical/dental insurance or other coverage for your trip, you may individually purchase trip or travel insurance (see www.insuremytrip.com for a sample of policies available or search the internet for coverage.) See the CollegeTravel Policy and the Travel Reimbursement Policy for information on other travel resources and reimbursement for travel insurance.

DomesticTravel Assistance Program via AIG | Travel Guard

As part of the College’s travel accident insurance policy through AIG | Travel Guard, Wellesley College faculty, staff and students have access to the assistance services of Travel Guard while traveling for Wellesley College related activities 100 miles or more from campus.

Please print the Travel Assistance Program brochure prior to your College related travel. The College advises travelers to cut out and carry the Card (below the dotted line) provided in the brochure with you at all times while traveling on behalf of Wellesley College. Their toll-free number is 1-877-832-3523 within the US.

The AIG|Travel Guard Travel Assistance Services document provides detailed information about the College's travel assistance services. Please contact riskmanagement@wellesley.edu with any specific questions you may have after reviewing this information.

TRAVEL – INTERNATIONAL

U.S. State Department Resources and S.T.E.P.

The US State Department provides information on travel risks on their Travel Advisory Website. The College does not typically sponsor Student travel to any country or region with a Warning Level of 4 or 5. See the Wellesley College Student/Alumnae International Travel Policy for more details.

Sign up for the U.S. State Department’s Smart Traveler Enrollment Program (STEP) before you travel to receive email updates about travel warnings and travel alerts.

The Overseas Security Advisory Council (OSAC) and Centers for Disease Control (CDC) have rich resources for travelers, and daily updates and bulletins on travel risks and emerging situations. To access OSAC, Travelers must create a log-in to register for notices and access in-depth reports, including Health 101: How to Prepare for Travel; and Shaken: The Don’ts of Alcohol Abroad. The CDC does not require any registration and has information such as Traveling with Medication; and Traveling in High Altitude.