Cutover

Banner to Workday Payroll Timing: In the simplest terms, December = Banner, January = Workday.

Faculty, staff, and students will log into our final, production version of Workday beginning on Wed., January 4, 2017. Here’s what you need to know in detail about the timing, especially for the last week in December (12/25 - 12/31). Please read this carefully, noting items you need to do.

The following tasks will be the last ones done in Banner in December. 

2016 tax documents will be in Banner Self-Service.

Students will submit time for work performed during the last week of December (12/25 - 12/31). This can be done in advance, beginning on 12/1 with a deadline of Fri. 12/30 at 7:00pm. Approvers will need to approve this time in Banner by Fri. 12/30 at 7:30pm.

Union and Full-Year Non-Exempt employees (including 11 month schedules) will have access to their last week of December (12/25 - 12/31) timesheet on 12/1 and can submit time until the deadline on Fri. 12/30 at 7:00pm. Please do it early! Approvers need to approve this time in Banner by Fri. 12/30 at 7:30pm. Special time off should be listed as holiday time. (Total time reported should not exceed normal scheduled total hours.)

Academic year non-exempt staff (9 & 10 month schedules) are scheduled to be off for winter break on December 26, 27, 28, 29, 30. Academic year employees receive 2 bonus discretionary days: Fri. 12/23 and Tues. 1/3. Please enter 12/23 as holiday time in Banner, and enter 1/2 and 1/3 as holiday time in Workday anytime after 1/4.

The check date for the last week of December (12/25 - 12/31) is 1/6, and the payslip will appear in Workday. 

Academic year staff paid monthly (9 & 10 month schedules) are scheduled to be off for winter break on December 26, 27, 28, 29, 30. These employees also receive 2 bonus discretionary days: Fri. 12/23 and Tues. 1/3. Discretionary time will be entered by default for monthly employees -- you don’t need to enter anything.

Admin staff paid monthly (including 11 month schedules) will submit their time off for December in Banner by the deadline on Thurs. 12/8 at noon. Approvers need to approve this time in Banner by Thurs. 12/8 at 4:00pm. Time off in January will be submitted in Workday after 1/4. If you take time off in December that is not reported by 12/8, email workday@wellesley.edu. Discretionary time will be entered by default for monthly employees -- you don’t need to enter anything.

Questions? Comments? Email workday@wellesley.edu (but please don’t include any personal info).