Payroll Frequently Asked Questions - Faculty and Staff
Q: When are weekly timesheets due?
Weekly timesheets are due by noon on Mondays, however individual departments can establish earlier deadlines to review timesheets before approval.
Q: I have a new hire. How do I get them on payroll?
New hires must contact Human Resources Department to complete the onboarding process.
Q: My new hire cannot access Workday. What should I do?
Have your employee contact the Help Desk.
Q: How does the pay period relate to the check date?
All weekly (union, non-exempt, casual wage and students) employees are paid on the Fridays for the prior weeks' work.
Exempt employees and faculty are paid on the 15th of the month.
Exempt employees and faculty are paid on the 15th of the month.
Q: How do I sign up for direct deposit?
All new hires are required to sign up for direct deposit during the onboarding process.
Q: I am an academic year employee. I do not work during the summer. What happens to my health and dental deductions?
You are double deducted upon your return in the Fall until your account is up to date.
Q: Why do my year-to-date earnings on my last pay stub of the year not agree with my W-2 totals?
The year-to-date figures on your pay stub are based on actual earnings, while your W-2 totals are based on taxable income minus pre-tax deductions. Examples of pre-tax deductions are: health and dental insurance.
Q: I am a non-exempt admin employee. How is overtime computed?
Non-exempt admin employees are paid one and one-half times their regular hourly rate for all hours worked in excess of 40 hours in a given work week. Union employee overtime is outlined in the Union Handbook.
The Change to Bimonthly - Exempt Faculty and Staff
Q: What will be the first check of 2025 for faculty and exempt employees?
The first check of the year will be on 1/15/25 for pay period 1/1/25-1/15/25.
The next paycheck will be on 1/31/25 for pay period 1/16-1/31/25.
Q: Do I have to change my payment elections if I have multiple bank accounts?
You should review any payment election set up as a flat dollar amount.
You may need to increase/decrease the amount sent to a particular account.
Q: How will vacation/sick hours accrue?
Vacation and sick hours will accrue per pay period (bimonthly).
Q: How will benefits be computed for the switch from monthly to bimonthly payroll?
Benefits will be deducted from 24 pays instead of 12 pays for all exempt employees.