Quick Reference

Accounts Payable Quick Reference on Payments

Please review the scenarios below to determine how to process your expenses and/or reimbursements in the most expedient manner possible.

If you have...
 

... a vendor invoice

  • Use Accounts Payable stamp or label for approval. Add the FOAPAL code on the invoice
  • Sign, check appropriate box and send to AP

... receipts for misc. purchases that total more than $50.00 for either an employee or non-employee

  • Attach the receipts to a completed Check Request/Petty Cash Request Form
  • Send to AP

... receipts for misc. purchases that total less than $50.00 for employee reimbursement

  • Attach the receipts to a completed Check Request/Petty Cash Request Form
  • Bring the info to the Cashier's window at the Controller's Office and a cash reimbursement will be provided immediately

... receipts for misc. purchases that total less than $50.00 for non-employee reimbursement

  • Attach the receipts to a completed Check Request/Petty Cash Request Form
  • Send to AP

... payments for future travel

  • Complete Travel Advance Form
  • Send to AP

... receipts for Travel

  • Attach receipts to a completed Travel Expense Report
  • Send to AP

... receipts for a meal during which you met with colleagues

  • Attach the receipts to a completed Check Request/Petty Cash Request Form. Remember to add the purpose of the meeting and the names and affiliations of colleagues
  • If $50 or under, bring to Cashier's window for immediate cash reimbursement. If over $50 send to AP

... Faculty Long-term Research: (greater than 1 week international travel for faculty research).

  • Attach receipts to a completed Faculty Long-Term Research Expense Report
  • Send to AP

 

Download printable version of the above

Download list of Commonly Used Accounts

What's New?

FY14 Financial Statements - to be updated soon with official Annual Report

FY14 Closing Memo

FY13 A-133

990

 

 

Contact Us

Controller
 

Mailing address:
Wellesley College
Controller's Office
106 Central St., GRH139
Wellesley, MA 02481-8203

Main Telephone:
781.283.2468

 

Main Office Fax:
781.283.3710

Payroll Fax:
781.283.3713

AVP for Finance, Controller and Assistant Treasurer
781.283.2247
 
Senior Accountant
781.283.2461
 
Accounting Specialist
781.283.2488
 
Sr. Cashiering/Payroll Specialist
781.283.2265
 
Accounts Payable Manager
781.283.2469
 
Associate Controller
781. 283.2250