Accounts Payable Quick Reference on Payments

Please review the scenarios below to determine how to process your expenses and/or reimbursements in the most expedient manner possible.

If you have...
 

... a vendor invoice

  • Use Accounts Payable stamp or label for approval. Add the FOAPAL code on the invoice
  • Sign, check appropriate box and send to AP

... receipts for misc. purchases for either an employee or non-employee

  • Attach the receipts to a completed Check Request Form
  • Send to AP

... receipts for misc. purchases for non-employee reimbursement

  • Attach the receipts to a completed Check Request Form
  • Send to AP

... payments for future travel

  • Complete Travel Advance Form
  • Send to AP

... receipts for Travel

  • Attach receipts to a completed Travel Expense Report
  • Send to AP

... receipts for a meal during which you met with colleagues

  • Attach the receipts to a completed Check Request Form. Remember to add the purpose of the meeting and the names and affiliations of colleagues

... Faculty Long-term Research: (greater than 1 week international travel for faculty research).

  • Attach receipts to a completed Faculty Long-Term Research Expense Report
  • Send to AP

 

Download printable version of the above

Download list of Commonly Used Accounts