Quick Reference
Accounts Payable Quick Reference on Payments
Please review the scenarios below to determine how to process your expenses and/or reimbursements in the most expedient manner possible.
If you have...
... a vendor invoice
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Use Accounts Payable stamp or label for approval. Add the FOAPAL code on the invoice
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Sign, check appropriate box and send to AP
... receipts for misc. purchases that total more than $50.00 for either an employee or non-employee
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Attach the receipts to a completed Check Request/Petty Cash Request Form
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Send to AP
... receipts for misc. purchases that total less than $50.00 for employee reimbursement
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Attach the receipts to a completed Check Request/Petty Cash Request Form
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Bring the info to the Cashier's window at the Controller's Office and a cash reimbursement will be provided immediately
... receipts for misc. purchases that total less than $50.00 for non-employee reimbursement
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Attach the receipts to a completed Check Request/Petty Cash Request Form
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Send to AP
... payments for future travel
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Complete Travel Advance Form
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Send to AP
... receipts for Travel
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Attach receipts to a completed Travel Expense Report
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Send to AP
... receipts for a meal during which you met with colleagues
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Attach the receipts to a completed Check Request/Petty Cash Request Form. Remember to add the purpose of the meeting and the names and affiliations of colleagues
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If $50 or under, bring to Cashier's window for immediate cash reimbursement. If over $50 send to AP
... Faculty Long-term Research: (greater than 1 week international travel for faculty research).
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Attach receipts to a completed Faculty Long-Term Research Expense Report
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Send to AP
Download printable version of the above
Download list of Commonly Used Accounts
