Post Award Services (PAS) manages the post award administrative and financial processes for sponsored programs.
PAS provides information, training, and assistance regarding post-award matters. Additionally, PAS provides clarification on and ensures compliance with post award policies for the College’s externally funded grant/sponsored programs portfolio. The Director of Post Award Services and the Post Award staff serve as the liaison between faculty, college administrators, and funding agencies regarding post award financial management and compliance.
The Post Award Services team is here to support and guide faculty and staff in the management of their externally funded projects. In addition to ensuring appropriate practices through compliance with post award policies and procedures, the staff oversee the day-to-day post award administration and accounting of sponsored programs, including:
- establishing and managing awards and grant accounts (assigning Worktags)
- providing financial reports to PI
- invoicing / accounts receivable
- financial reporting
- processing financial transactions / adjustments / corrections
- administering processes for approval of project extensions
- closeout procedures
As the recipient of sponsored funding, the PI has overall responsibility -- fiscal and programmatic -- for the conduct of the project described in the proposal. This means ensuring that all funds spent under the grant are reasonable and necessary to the research/project conducted and meet all sponsor and institutional standards.
The College's grant activity is audited on an annual basis. The failure of PIs to adhere to accepted practices for the management of grant funds jeopardizes the PI and the College's eligibility for future awards. Post-Award Services (PAS) staff are available to help with interpreting guidelines, but it is ultimately the responsibility of the PI to become familiar with and to comply with the regulations of the particular funding agency.
Please feel free to reach out to your assigned PAS grant accountant at any time with questions you may have, to request a budget update, or to request training in grant management tasks. We are here to help you and your project succeed!