Salaries and wages for all personnel who will be working on the project should be included. IRS regulations require that any individual hired to work on a grant must be considered an employee of the College unless the person qualifies for hire as an independent contractor. The policy on paying independent contractors is available here. Independent contractors should not be included in the salaries and wages section of a budget; see the External Collaborators and Services section below.
For each person, indicate the time to be spent on the project (e.g. full-time 12 months, ten hours/week for academic year, etc.) and the amount to be paid by the funding agency. Use the current academic year salary as a base for calculating salaries. If you have questions about salary figures, contact the Human Resources Office.
For National Science Foundation (NSF) Budgets: Please note, NSF limits salary requests in the proposal budget for PIs, Co-PIs, and other senior personnel to no more than two months of regular salary in any one year. This limit includes salary compensation received from all NSF-funded grants.
PI academic year salary (released time): Reductions in teaching load must be approved by the department chair and by the provost of the College. Before including release time from teaching in a grant budget, consult the College's policy on grant-funded course buy-outs.
- PI summer salary: To calculate the monthly summer salary base, divide the academic year salary by nine (be sure to account for any annual salary increases which occur on July 1st).
- PI leave salary: Faculty members scheduled for leave during the period of a proposed grant budget are expected to included leave salary in the budget. The leave salary amount included in a grant budget must be calculated from the faculty member's Wellesley College base salary.
Salaries for other key personnel or support personnel (e.g. faculty collaborator, postdoc, technician, research assistant, interviewer): salary included should be adequate to cover the current average compensation for the level of expertise and the degree of experience required for the position. Amounts can be estimated by consulting with the Human Resources Office.
Student assistants paid hourly wages: contact the Student Employment Office for the current wage scale.
Non-service stipend payments may be included only when permitted by the sponsor. If the nature of the activity meets the IRS definition of a "service" (i.e. teaching, research, or other services are required as a condition for receiving the funds), payment must be budgeted as salaries or wages and NOT as stipends. Student housing is generally not an eligible expense.