Doing Business with Wellesley College
Located in Wellesley, Massachusetts, Wellesley College is a private, liberal arts college committed to providing a rich, demanding, and transformative education to women. Suppliers interested in working with the College are strongly encouraged to send company literature to the Purchasing Department. All sales calls must be by appointment only. Unscheduled sales calls cannot be accommodated.
Office hours are 8:30AM to 4:30PM (Monday through Friday). Summer office hours are 8:00AM to 5:00PM (Monday through Thursday).
There are three preferred methods of doing business with Wellesley College. Suppliers can enter into a formal contractual relationship with the College, receive a Purchasing Order from the Purchasing Department or accept payment via the Wellesley College Purchasing Card. Verbal orders do not constitute a binding obligation. Please be advised: Suppliers who accept verbal orders do so at their own risk. The Terms & Conditions contained on the reverse of the Wellesley College Purchase Order form, found here, will govern all transactions. When a formal contract exists, it will take precedence over the Purchase Order. Suppliers are well advised to be familiar with Wellesley College's standard terms and conditions before entering into any business transactions.
Bid Award Criteria
Please be advised that Wellesley College awards contracts based upon a combination of the "total cost to the college" and the "total value received." Wellesley College does not simply request proposals and make awards to the lowest bidder. There are a number of factors that we consider including:
- Quality of Product or Service
- Product / Service Pricing
- Ability of the Bidder to Meet Deadlines
- Reliability of the Bidder
- Product Warranties / Service Guarantees
- Bidder's Expertise and Product Knowledge
- Financial Status of the Bidder
Standard Payment Terms
Payment terms for all vendors are net 30 days. Any exceptions must be approved in advance by the Controller. Wellesley College is a tax exempt institution.
Socially and Environmentally Responsible Business Program
Wellesley College is committed to socially and environmentally responsible purchasing by promoting business activity with minority/woman-owned companies, environmentally conscious companies and local businesses and products whenever it makes sense to do so. This commitment enjoys broad support on campus.
Wellesley College has an institution wide preference to purchase recycled content office paper.
Wellesley College expects all vendors to have Equal Opportunity policies consistent with federal law. Vendors must not discriminate in their employment practices on the basis of race, color, religion, sex, sexual orientation, age, national origin, disability or veteran status. In addition, Wellesley College will not condone or tolerate any form of sexual harassment, either in internal employee relationships or with Wellesley College employees and students.
Insurance Requirements for Vendors
Minimum insurance standards shall apply to all vendors who will be on the campus of Wellesley College while providing, selling or distributing products and services and, in particular, those whose work is of a physical nature. Exceptions to these requirements may be made under limited or unique circumstances.