Wellesley Grants Program: FAQs

This resource will help you to answer frequently asked questions about the grants program, including how to apply, funding determinations, timelines, and more.

How do I apply?

Applying to the Career Education Grants Programs is simple and easy, but it does require you research internship opportunities and prepare your materials ahead of time.

Step 1: Research Internship Programs and Placements
First, take some time to research internship opportunities that you would like to pursue over the summer. When you apply, you do not already need to have an internship secured, but you will need to demonstrate through your personal statement that you have an idea of what kind of organizations you hope to work for and/or the type of work you hope to explore.

Step 2: Prepare your Materials
Make sure to have the following materials ready, complete, and saved as PDF documents before starting your application:

  • Statement of Intent: In one page, describe how your proposed internship/experience will help you achieve your personal, professional, and/or academic goals.
  • Resume: Refer to our Resume Guidelines for tips and advice.
  • Budget Proposal: Describe where you plan to be this summer and how much you anticipate to spend on the experience. The budget should include anticipated housing, utilities, food, transportation, and any other living essentials such a toiletries or medications. Please download and complete this budget template to submit as part of your application. You may edit the template as needed. 

Step 3: Submit Your Application
To apply, complete the internship centralized application, at which point you will be asked to upload your application materials. If you have any technical difficulties with the application, email internships@wellesley.edu immediately and before the deadline so that we can help resolve the issue and ensure your materials are received on time.

 

Are international students eligible?

Yes! International students are eligible for all grant awards except the Susan Todd Horton 1910 Internship Fund, which requires U.S. Citizenship. If awarded a grant for a summer opportunity in the United States, all students — including international students — will automatically be approved for credit; international students will then need to obtain Curricular Practical Training (CPT) or Optional Practical Training (OPT) authorization through the Slater International Center.

What kinds of internships are eligible for grant awards?

Grant awards are for students who have unpaid internships with nonprofit, private, and government organizations. Eligible internships are full-time, immersive experiences where students work a minimum of 300 hours (typically two months or 8-10 weeks) and are supervised by a trained professional who can provide feedback and mentorship throughout the summer. These experiences are intended to be undertaken all at once, and students should not have other major commitments while participating in their internship programs.

Grants may not be used for work on political campaigns, to pay for program fees associated with an internship program, or to complete senior thesis research.

 

Is there anything I should know about proposing an international internship?

Yes! Any student who proposes a college-supported internship abroad (this includes any internship that receives funding and/or credit from Career Education) must be in compliance with the college’s travel policy.

Wellesley’s International Safety Committee relies on guidance and ratings provided by the U.S. State Department and UnitedHealthcare Global to determine whether travel to a country or region should be entirely prohibited or — if considered "restricted" — warrants further consideration. Please note this guidance is subject to change at any time following various geopolitical events, natural disasters, or other unanticipated emergency situations.

Students cannot be approved to travel to a country or region categorized as “prohibited," nor can they petition to be approved. Prohibited countries or regions include those categorized as a level 4 by the State Department or a level 5 by UnitedHealthcare.

If you wish to travel to a country that fits the category of “restricted”, you can petition the International Safety Committee for approval using the International Travel Petition.  Restricted countries or regions include those categorized as a level 3 by the State Department or a level 4 by UnitedHealthcare.

The deadline to submit a petition is April 15. The committee typically needs 1-2 weeks to finalize their decisions so please plan accordingly in order to meet all program deadlines. (PLEASE NOTE: The deadline to submit a petition for the summer of 2018 has passed.)

If you successfully petition to travel to a “restricted” country, the International Safety Committee will ask you to complete a waiver, which will be provided at the time of approval.

For more detailed information, please read the Official College Policy.

Can grant funding be used to fund a UROP at MIT?

That depends. The Undergraduate Research Opportunities Program (UROP) enables students to join the research efforts of MIT faculty. Student may enroll in a UROP in one of three forms: for credit, paid, or volunteer. If the student enrolls in a UROP for credit, the student will be charged tuition for one course credit, making the student INELIGIBLE for grant funding.

However, if you would like to participate in a volunteer UROP, the opportunity would be eligible for grant funding, assuming that the research meets our summer internship eligibility requirements described above. In that case, you would not need to apply for Wellesley’s 0.5 non-academic Summer Internship Credit separately. The summer internship credit does not generate a tuition fee but indicates on your transcript that you completed a research internship that meets Wellesley’s standards.

 

How many grants may I apply for at a time?

Students only need to submit one application to be considered for our grants. Based on your application form responses and essay content, we will assign the award that fit you best. If you think you are a particularly strong candidate for any one award, we encourage you to mention that award in your materials.

 

How much is each grant award?

Typically, students participating in an eligible summer internship will receive a $4,000 stipend to participate in the program. For some grant awards, the amounts may be different. Please note that payments made to international students and nonresident aliens are subject to a 14% federal tax withholding.

 

How are the award amounts decided?

Award amounts have been adjusted to maximize our ability to allocate funding to as many students as possible each cycle. After evaluation of student self-reported budgets, cost-of-living discrepancies among program placements, as well as benchmarking against our peer institutions, and the internships budget as a whole, we have restructured the award amounts to fall between $2,000 up to $5,000.

The award amounts will be determined as follows:

  • Base Award Amount: $2,000
  • Housing Allowance: $1,500 - $2,000
    If housing is not provided by a program, the housing allowance will be applied. Program participants who live at home during their internship will not be eligible for the housing allowance.
  • Financial Need Supplement: up to $1,000.
    This need-based formula will be determined by the following factors:
    • the degree to which a student is receiving financial aid or other financial need*
    • the cost-of-living for location of their program placement
    • whether or not housing is provided by a program
    • total availability of supplementary funds
    • demonstrated need among all applicants

If you would like to be considered for the financial need supplement, please be prepared to upload your financial aid letters from Wellesley or a brief statement explaining any economic hardships you may be experiencing.

Therefore, most students will receive a total award of $4,000. These awards are intended to be used toward essential living expenses, such as housing, transportation, and food.

There are also a limited number of Mini Grants (ranging between $500 to $1,000) that are intended for students who otherwise may not qualify for grant funding, such as:

  • Students who have internships that do not meet the 300 hour requirement
  • Students who have internships that are paid/funded, but need additional aid

 

Can I apply for funding if I don’t have an internship yet?

Yes! You will need to list potential internship placements in your grant application. If you are offered an internship not listed on your original application, you will need to receive approval from the sponsoring department to apply your award to it. Please note that grant awards will not be disbursed until a confirmation document is received from your internship host.

 

What if an internship site requires course credit?

You’re in luck! Wellesley College offers credit for summer internships and research opportunities. Students who are awarded grant funding for an internship will automatically receive a 0.5 nonacademic Summer Internship Credit and will not need to apply separately. The 0.5 non-academic credit appears on a student’s transcript to indicate that she completed a Wellesley-approved internship experience; however, the credit does not count towards degree requirements.

 

When will I receive my grant award once I’ve been selected?

Once you are selected for a grant award AND have secured an internship placement, you will need to submit an Internship Agreement and Risk & Release form through the internship centralized application. After both forms are received and Career Education has confirmed that your internship meets our eligibility requirements, you should expect to receive your grant award as a direct deposit in two to four weeks.

If you do not have direct deposit set up with Wellesley, make sure to do so as soon as possible by completing the Student Direct Deposit Authorization form and submitting it to the Payroll Department in Green Hall, Room 150. If you do not have direct deposit set up, you should expect to receive your grant award in the form of a paper check sent to your student mailbox.

 

I’ve participated in a College-sponsored internship program before; can I apply for funding?

Students may participate only once in each Career Education internship program. However, you may participate in different programs in different years. For example, if you are an American Cities intern this summer, you can apply to receive funding through the general grants program for the following summer. We will review your materials for strength in and of themselves; all things being equal, any student who has not previously participated or received College internship sponsorship would get preference for funding over one who has. 

Moreover, if you are already participating in a College-sponsored program through any department on campus, you are not eligible participate in a Career Education one in the same year. Please contact your program director if you have further questions.

 

Can I receive a Wellesley Career Education stipend if I am receiving compensation or other sources of funding for my internship?

Wellesley Career Education will offer up to $5,000 for summer internships across their signature programs and grants for student-identified placements.  The total amount varies on a case by case basis. Students will need to disclose if they have any additional funding(scholarship, grants, or stipend) available for the summer. If a student's application warrants an award, Wellesley Career Education will cover the difference between the student's available funding and the Wellesley Career Education award amount. If the additional source of funding is higher than the Wellesley Career Education award, they should choose the higher award.