Windows XP Printing

The directions below allow a computer running Windows XP to print to the networked laser printers in the Computing Labs across campus.

NOTE: Before adding a new networked printer, find out the queue name, manufacturer and model number of your printer. (The queue name will be a set of six numbers and letters, usually starting with the letter P and containing the first three letters of your building name.) If you cannot find the queue name, please contact the Computing Help Desk (x3333) for assistance.

Adding a new network printer

  1. From the Start menu, select Printers and Faxes .
  2. On the left side of the window, in the Printer Tasks section, click on the link for Add a Printer .

  3. In the Add Printer Wizard window, click Next .
  4. In the Local or Network Printer window, select Local Printer . Uncheck Automatically detect and install my plug-and-play printer . Click Next .
  5. In the Select a Printer Port window, click on the drop down menu next to Use the following port . If your printer queue is listed, select it and click Next . If it is not listed in the menu, choose Create a new port . From the Type of port list, select Standard TCP/IP Port . Click Next .

  6. In the Add Standard TCP/IP Printer Port Wizard window, click Next .
  7. In the Printer Name or IP Address field, type the queue name of your printer (e.g., psci7a ) followed by . The Port Name field will be automatically filled in.

  8. Click Next .
  9. Click Finish . It may take a few moments before the next window appears.
  10. From the Manufacturers list, select HP . From the Printers list, select the model number of your printer, followed by the designation "PS" or "PostScript" (e.g., HP LaserJet 5/5M PostScript, HP LaserJet 4000 Series PS , or HP LaserJet 4050 Series PS ).

    If your printer model is not listed, follow the directions below to add it.

    1. Download the installer for your printer:
    2. Double-click on the installer and click Yes to extract the files to the C:\Printers folder on your computer.
    3. In the Add Printer Wizard window, click the Have Disk button below the Printers field.
    4. Click Browse .
    5. Click on My Computer in the left pane, then double-click on the C drive, then the Printers folder, then double-click the folder whose name corresponds to the model number of the printer you will be using ( i.e. HP 4200 PS ). You do not need to select any of the files listed, just click Open .
    6. In the Install From Disk window, click OK .
    7. Select the model number of the printer you will be using (for HP 4014 printers, select HP Universal Printing PS) and click Next .
  11. If you are asked whether you want to keep an existing driver, select Replace existing driver , then click Next .
  12. In the Printer name field, type the printer's queue name, model name, location (e.g., PSCI7A HP4300 in Wendy's Office ), and double-sided or single-sided. If this is the printer you will be using most often, select Yes to use this printer as your default printer; otherwise, select No . Click Next .

  13. If you are asked whether you wish to share the printer, select Do not share this printer . Click Next .
  14. When you are asked whether to print a test page, select No .
  15. Click Next .
  16. Click Finish .
  17. You may have to wait a few seconds for the Add Printer Wizard window to disappear and it may appear frozen.
  18. If you receive a message that a Microsoft digital signature was not found, click Yes to continue the installation.
  19. To check if the printer is working correctly, go to Start > Printers and Faxes . Right-click on the newly created printer, select Properties and then click on the button for Print Test Page .

Setting up to print on both sides of a page

Setting up the duplex option for a printer ( not needed for HP 4014 printers ):

Printing a double-sided document one time:

Setting duplex printing as a default:

To print single-sided again, go to File > Print and click the Properties button. In the Layout tab under the Print on Both Sides section, select None . Click OK . Note that if you want to print duplex from the same application immediately after printing single-sided, you will either need to change None back to Flip on Long Edge, or you will need to close the application and open it again so the printing default can be restored to duplex.

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