COVID-19 Employee Resources

Employee Resources for COVID-19

This page provides Wellesley College employees with resources, tips, and tools from the Office of Human Resources & Equal Opportunity to provide support during this challenging time.

Resources Quicklinks:

HR Office Contact Information:

Virtual Office Hours

The Office of Human Resources & Equal Opportunity is introducing dedicated time each week to meet with employees to provide additional assistance, guidance, and coaching on issues that employees may be facing.

Appointments can be scheduled with the links below. Alternative meeting times are available upon request or by emailing working@wellesley.edu or by contacting the team member directly.

Carolyn Slaboden, Chief Human Resource Officer
Schedule a virtual meeting with Carolyn

Sarah Staley, Associate Director of Talent Management and Development
Schedule a virtual meeting with Sarah

Kelly Robinson, Associate Director of Human Resources Benefits and Operations
Schedule a virtual meeting with Kelly

Susan Daganhardt, Assistant Director of Employment 
Schedule a virtual meeting with Susan

JoAnne O'Beirne, Human Resources Information Specialist
Schedule a virtual meeting with JoAnne

Leshana Sydney, Benefits Specialist
Schedule a virtual meeting with Leshana

Jordan HammondCompensation Manager
Schedule a virtual meeting with Jordan

Cristina DeGaetano, Human Resources Employment Specialist 
Schedule a virtual meeting with Cristina

Phillip J. Spencer, Development & Engagement Specialist
Schedule a virtual meeting with Phillip

Dashawn Butner, Human Resources Assistant
Schedule a virtual appointment with Dashawn

Sandra Murga Zuniga, Office Coordinator
Schedule a virtual meeting with Sandra

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COVID-19 Policy Questions

Carolyn Slaboden
Chief Human Resource Officer
cslabode@wellesley.edu, 781-283-2216
Schedule a virtual meeting with Carolyn

Sarah Staley
Associate Director of Talent Management and Development
sstaley2@wellesley.edu, 781-283-2214
Schedule a virtual meeting with Sarah

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Union Policy Questions

Sarah Staley
Associate Director of Talent Management and Development
sstaley2@wellesley.edu, 781-283-2214
Schedule a virtual meeting with Sarah

Carolyn Slaboden
Chief Human Resource Officer
cslabode@wellesley.edu, 781-283-2216
Schedule a virtual meeting with Carolyn

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Benefits Questions

Kelly Robinson
Associate Director of Benefits and Operations
krobins5@wellesley.edu, 781-283-2215
Schedule a virtual meeting with Kelly

Leshana Sydney
Benefits Specialist
ls103@wellesley.edu, 781-283-2212
Schedule a virtual meeting with Leshana

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Paid Time Off / Leave of Absence Questions

JoAnne O'Beirne
Human Resources Information Specialist
jobeirne@wellesley.edu, 781-283-2231
Schedule a virtual meeting with JoAnne

Kelly Robinson
Associate Director of Benefits and Operations
krobins5@wellesley.edu, 781-283-2215
Schedule a virtual meeting with Kelly

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Onboarding Questions

Dashawn Butner
Human Resources Assistant
db1@wellesley.edu, 781-283-2210
Schedule a virtual appointment with Dashawn

Cristina DeGaetano
Employment Specialist
cdegaeta@wellesley.edu, 781-283-3303
Schedule a virtual meeting with Cristina

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Compensation Questions (Non-Payroll Questions)

Jordan Hammond
Compensation Manager
jh100@wellesley.edu, 781-283-2447
Schedule a virtual meeting with Jordan

Kelly Robinson
Associate Director of Benefits and Operations
krobins5@wellesley.edu, 781-283-2215
Schedule a virtual meeting with Kelly

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Employee Programs and General HR Questions

Sandra Murga Zuniga
Office Coordinator
smurgazu@wellesley.edu, 781-283-3202
Schedule a virtual meeting with Sandra

Phillip J. Spencer
Development & Engagement Specialist
ps100@wellesley.edu, 781-283-3601
Schedule a virtual meeting with Phillip

COVID-19 Benefits Resources

Please find below information on the resources and services provided by our benefits vendors, as well as contact information to the vendors. These services provide healthcare services, emotional and wellbeing support, caregiving support, and financial resources.

Download PDF of Benefit Resources

Download PDF of Benefit Vendor Contact Information

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Harvard Pilgrim Health Care

website: harvardpilgrim.org
phone: 1-888-333-HPHC
Coronavirus news from Harvard Pilgrim Health Care

Will Harvard Pilgrim cover the cost related to COVID-19 testing?

To facilitate members’ ability to receive necessary testing for suspected COVID-19 exposure, and until further notice, Harvard Pilgrim will provide the following coverage for our plans:

  • COVID-19 Testing – covered in full (including office, urgent care and emergency room visits for COVID-19 testing).
  • COVID-19 Treatment - covered with no copay. Applicable deductible and coinsurance apply.
  • Telemedicine –All out-of-pocket costs for coronavirus-related telehealth visits will be waived for the duration of the COVID-19 crisis.
  • Members will have access to out-of-network providers for the initial COVID-19 test when no in-network providers are available.
  • No prior authorization and referrals are required, where applicable, so that members can get timely medically necessary testing and treatment for COVID-19.

Please contact Harvard Pilgrim for in and out-of-network coverage details.

Is telehealth an option?

Telemedicine services, such as video visits with Doctor On Demand, are available to Harvard Pilgrim members. If you have concerns related to COVID-19, you can check in with a health care provider from home (via smartphone, tablet or computer) to determine whether you need to take further action and to avoid long emergency room waits. Telehealth visits may help limit the spread of the disease. It may also be an option for individuals in self-imposed quarantine to check in with a health care provider.

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Doctor on Demand

website: doctorondemand.com
Doctor on Demand Coronavirus Assessment

Harvard Pilgrim participants have access to Dr. On Demand to connect with a doctor, psychiatrist, or psychologist through video on your smartphone, tablet, or computer.

 

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OptumRx

website: optumrx.com
phone: 1-855-546-3439

Optum Rx is our prescription drug program. To meet the clinical needs of our members and comply with applicable CDC guidance, as well as federal, state, and local government requirements, OptumRx Clinical Affairs is allowing members to refill their maintenance medications early to ensure they have an uninterrupted supply of medication during the COVID-19 threat.

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Health Advocate

website: healthadvocate.com/members
phone: 1-866-695-8622

With this program, you have your own personal health advocate to help you find the right doctors, get cost estimates, help resolve insurance claims and assist with elder care.

Managing the Emotional Impact of COVID-19
Listen to Health Advocates webinar Coronavirus: The Psychological Effectspresented by licensed psychologist Bert Alicea. This discussion shares insight on managing the emotional impact of the current outbreak.

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AllOne Health Employee Assistance Program (EAP)

website: mylifeexpert.com (use code wcollege)
phone: 1-800-451-1834

AllOne Health's work/life website, My Life Expert, provides you with thousands of articles, videos, worksheets, quick health and lifestyle assessments, interactive checklists, webinars, and online training sessions.

This resource provides low or no cost access to confidential counseling and referral services.

 

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Financial Planning Resources

TIAA

TIAA is available to talk with you about your investment choices, your allocation mix and your overall investment strategy given your retirement goals.

websitetiaa.org
phone: 1-800-842-2252

TIAA Bank has developed a comprehensive COVID-19 Resource Center to provide timely information and updates.

 

403(b) Plan

Please review the information related to the 403(b) Plan Coronavirus Related Distributions and Coronavirus Related Plan Loan Limits and Loan Administration Adjustments under the CARES Act.

 

Certified Financial Planner

The College gives you the opportunity to schedule a private financial counseling appointment with an independent, certified financial planner (CFP). These CFPs come to campus to meet with you on general financial and retirement planning issues and questions. The College pays the full cost of one visit per year for you.

To schedule an appointment, please contact Human Resources at working@wellesley.edu.

 

Metro Credit Union Hardship Loan

To support our Employees during these unprecendented times, Metro Credit Union is offering a Hardship Loan to assist those facing financial hardship due to COVID-19. Please review this flyer for more information. 

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meQuilibrium

website: mymeq.com

meQuilibrium is a digital coaching platform that can help you to manage stress and improve your health and well-being.

Article: How to Cope with Coronavirus Anxiety

Get the Mobile App

 

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Care.com

website: wellesleycollege.care.com
phone: 1-855-781-1303

Care.com is a resource that can help provide care for your children, older adults, your pets, and your home.

Article: What Families and Caregivers Should Know About Coronavirus

View benefit overview

 

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WageWorks

website: wageworks.com
phone: 1-877-924-3967

Reminder: WageWorks 2019 FSA Health Care and Dependent Care Account participants have until March 31, 2020, to submit 2019 Health Care and Dependent Care FSA expenses for reimbursement.

Resources for Working Remotely:

Please find below resources, tips, and articles to help you adjust if you are working remotely.

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Free or Reduced Cost Internet Access

A number of internet and cell phone service providers are advertising free or reduced cost internet access for two months to assist people who need to work remotely. More information is available on the PLTC website.

Please contact the Computing Help Desk at helpdesk@wellesley.edu or 781-283-3333 with any questions.

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Avoid Burnout While Working Remotely

Harvard Business Review has provided tips for eliminating burnout while working from home. 

Watch the video for helpful tips.

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LinkedIn Learning: Optimize Working Remotely

LinkedIn Learning has provided a free learning path to help make working remotely more effective. Topics include time management, productivity, managing stress and well-being, leading virtual meetings, and more.

View the LinkedIn Learning Remote Working Learning Path

LinkedIn Learning is also offering a free course on how to more effectively utilize Google Hangouts.

View the LinkedIn Learning Google Hangouts Training

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Skill Soft: Managing Virtual Work

Skillsoft has provided a series of videos that discuss managing the remote working world. Topics include supporting remote team members, overcoming virtual team conflict, assessing and managing virtual team performance, virtual communications skills, and more.

View the Skillsoft playlist.

Wellness Resources:

Please find below resources, tips, and articles to help with mindfulness, health and wellness, and stress management during this period of uncertainty.

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Social Distancing

To ensure the highest level of public health, Wellesley College is encouraging the practice of social distancing. Please review this short video regarding safe practices to share with your friends, family, and colleagues.  

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Wellesley College Live Zoom Group Fitness

The Department of Physical Education, Recreation, and Athletics (PERA) is providing Zoom Group Fitness classes for the Wellesley College community.

All classes will take place at 1:00 PM Eastern Time (ET) on each day available and will be private/only available to members of the Wellesley College community, this includes: students, faculty, and staff.

View more information about PERA Live Zoom Group Fitness

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Workouts You Can Do at Home

With fitness facilities closing to help prevent the spread of COVID-19, the Boston Globe has provided five free workouts you can do at home to help manage stress. Learn the workouts.

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Manage Stress with Yoga at Home

Learn how to safely and holistically manage your stress with this instructional yoga video. This beginner's-level instructional yoga class will stretch your back, neck, and shoulders, leaving you less stressed, and feeling relaxed. 

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Meditation with Deepak Chopra

Join Oprah Winfrey's Super Soul Conversations as renowned spiritual pioneer Deepak Chopra discusses meditation and answers the most frequently asked questions. 

Listen to the podcast.

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Managing the Emotional Impact of COVID-19

Listen to Health Advocates webinar Coronavirus: The Psychological Effects, presented by licensed psychologist Bert Alicea. This discussion shares insight on managing the emotional impact of the current outbreak.

Watch the webinar

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meQuilibrium

Receive tips to improve your health, well-being, and productivity with digital coaching app meQuilibrium. Benefits-eligible employees can earn points towards the Whole You Incentive

View meQuilibrium's Cup of Calm Newsletters.

View the Handling the New Normal: Managing Tech, Anxiety, and Social Distancing webinar. 

 

meQuilibrium is providing new resources to help you navigate this challenging time and provide you with tools to stay focused and productive.
 

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AllOne Health Employee Assistance Program (EAP)

websitemylifeexpert.com (use code wcollege)
phone: 1-800-451-1834

AllOne Health's work/life website, My Life Expert, provides you with thousands of articles, videos, worksheets, quick health and lifestyle assessments, interactive checklists, webinars, and online training sessions.

This resource provides low or no cost access to confidential counseling and referral services.

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Caring for Aging Parents and Older Adults

The Centers for Disease Control (CDC) has provided guidance for older adults and people with aging parents to help prevent the spread COVID-19.

Visit the CDC website for guidance.

Resources for Employees with Children

Please find below resources and enrichment opportunities for employees with children who may be impacted by school closures due to COVID-19.

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Care.com

websitewellesleycollege.care.com
phone: 1-855-781-1303

Care.com is a resource that can help provide care for your children, older adults, your pets, and your home.

ArticleWhat Families and Caregivers Should Know About Coronavirus

View benefit overview

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Parent Portal and Symptom Checker, Powered by Children's Hospital

Havard Pilgrim members have access to the HPHC Parent Portal.  The Parent Portal offers a Symptom Checker, powered by Boston Children’s Hospital, to guide parents to the right care for their child based on symptoms experienced.

Download PDF about HPHC Parent Portal

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Scholastic Learn at Home

Scholastic is providing parents and families with educational resources keep kids thinking, growing, and learning. 

View the Scholastic Resources.

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LunchDoodles with Mo Willems

Join children's author Mo Willems to explore ways of writing and drawing with your children. New episodes will be posted each weekday at 1:00 p.m. EST. 

Learn more about LunchDoodles.

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AWSC Virtual Story Hour

The Atlantic White Shark Conservancy (AWSC) has launched an online "shark story hour” showcasing a shark-themed book each day.

View the Shark Story Hour Schedule.

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At Home Educational Learning for Children

MIT has provided educational and enrichment ideas for parents and caretakers working from home. Resources can be beneficial for kindergarten, school age, and high school students.

View these resources

HR Communications

Please find below communications sent from the Office of Human Resources & Equal Opportunity regarding COVID-19.