Google Apps

Google for Education

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Gmail
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Keep
Google's Other Apps
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Google Apps for Education is Wellesley College's system for email, shared documents, group discussions, courses, chat, and more.
We recommend using Google's Chrome web browser when working within the Google Apps product suite for best performance.
 

Questions about Google Apps?

  • For general questions, contact the Computing Help Desk at 781-283-3333 or email helpdesk@wellesley.edu
  • For course-related questions, contact Instructional Technology at 781-283-4848.
  • Explore our customized Wellesley documentation for Google Apps using the sidebar on the left.
  • Learn more directly from Google:

What's new in Google Apps:

New controls for displaying the actual sender when using a delegated account (January 2020)

 

If you're sending email from a delegated account, right now the logged-in account will always be listed in the sender information (in addiition to the delegated account email address), and may be displayed to the recipient based on their email system. This new feature gives the owner of the delegated account the option to remove the logged-in account sender information.  Google is scheduled to roll this feature out to all G Suite domains by the end of January.

If you don't have access to the delegated account, contact the Help Desk for support.  Some accounts, such as Wellesley College Student Organization accounts (_wcso) may not be eligible for this.

Break out a single value within a pie chart in Google Sheets (January 2020)

 

Soon you will be able to highlight a slice from a pie or donut chart in Google Sheets. This feature gives you more ways to control the look of your charts and better display the most important data in Sheets.

More options when copying and pasting Slides (January 2020)

 

When creating a copy of an existing Google Slides presentation, you'll now be able to select specific slides to copy instead of the whole deck and also have an option to remove the speaker notes from the copy.  This feature makes it easier to parse out and share the most relevant content with your team, audience, or other stakeholders.

Send Emails as Attachments in GMail (January 2020)

Google has updated GMail to make it possible to attach multiple emails to a single email without having to download them. To do so, simply select multiple emails with the checkbox, then drag them onto a drafted email in order to attach them. Rollout for Wellesley Google accounts starts January 6, and all accounts should have access to the feature within 15 days from that date.

When emails are sent as an attachment:

  • The attached email becomes a .eml file.
  • You can attach as many emails as you’d like.
  • When you click on a .eml email attachment, it will open in a new window.

New Features for Google Calendar (January 2020)

Google Calendar invites will now have some new options. When you receive a calendar invite, you'll now have the additional option to propose a different meeting time, as well as the ability to add a message to your RSVP. Picking either will open the calendar event in the calendar.google.com interface

At the present time, this feature is only available in GMail for web. Rollout for Wellesley Google accounts starts January 6, and all accounts should have access to the feature within 15 days from that date.

Intelligent Search in Google Drive (February 2019)

Google has updated Search in Drive to make it easier to find files. These filters will help you find and filter content more quickly and efficiently.  Now, when you click in the search box you’ll see a range of options, including:

  • Suggested search queries: Click on a term to search for it. 
  • Your top collaborators: Click on a person to search for files that you’ve collaborated with them on. 
  • File types, edit history, priority items, and more: Click to show files that match the highlighted criteria. 

Avoid version conflicts when editing Microsoft Office files in Drive (August 2018)

Google is adding a new feature to Google Drive that lets you see when other people are editing files in Microsoft Office products.

When you open a Microsoft Word, Powerpoint or Excel document from your Drive File Stream folder, Google will check to see if anyone else is currently editing the document. Google will then let you know if it’s safe to edit or if you should wait. Drive may tell you:

  • Safe to edit: No one else is editing. 
  • Wait to edit: Other people are editing, so your edits will create multiple, conflicting versions. 
  • New version created: Another editor saved a newer version of the file. 
  • New version created (conflict): While you were editing the file, another editor also edited it. Click for a side-by-side comparison to help you create one version.

Better manage your work and personal time with Google Calendar (July 2018)

Whether you’re on vacation or just offline at the end of your workday, Google Calendar can help protect your time out of the office. Google is introducing a new out of office option and customizable working hours to further improve your digital well-being.

You will soon be able to do the following:

  • Indicate when you’re going out of office when creating an event, so others wil know you're unavailable. You can even customize the messages people get when trying to schedule during these times.
     
  • Restrict your working hours using different intervals for different days.  You could do this before, but only for the same time across all working days.  This allows those with more varied schedules to accurately include their work hours.

The top 20 ways to use Google Apps for Administrative Assistants

Google has an excellent list of tips on how Administrative Assistants can best use Google Apps. Tips include managing email and calendars of other people, organizing events, setting up email filters, creating canned responses and multiple signatures, creating mailing lists, and more.
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